Graduate Commencement Ceremony Information

 

Date: Friday, December 17, 2021

Time: 7:00 p.m.

Location: Hilton Coliseum

**  It is anticipated that the ceremony will not last any longer than 2 hours and 30 minutes. 

 

Doors Open:

  • Doors to Hilton Coliseum will be open at 5:30 p.m. for guests.

 

Guests:

  • Guest seating is unlimited – please invite everyone who wishes to celebrate your significant achievement! 
  • No tickets are required.

 

Masks:

  • Masks are encouraged, but not required, for all attendees.
  • Graduates who choose to wear a mask are welcome to remove it for the onstage picture, if desired.

 

Parking:

  • Graduates and guests are encouraged to park in any of the parking lots around Hilton Coliseum, with the exception of lots B1, C1, and the East Ramp, which are reserved.
  • A parking map is available online here: https://www.fpm.iastate.edu/maps/

 

 

Special Accommodations/Accessibility:

 

Parking: 

  • Handicap parking is available in the B2 parking lot which is located southwest of Hilton Coliseum. 

Elevators and Seating: 

  • Special accommodation seating will be available on a first come, first served basis.  
  • Guests needing a handicap accessible entrance and/or elevator should utilize Hilton Coliseum’s west entrance, located under the catwalk between Scheman and Hilton.

Additional Information: 

  • A sign language interpreter will be available.  
  • Captioning will be available.

 

Livestream:

 

 

Information for Doctoral Candidates

 

Arrival Time:

  • You may begin arriving for check-in at 6:00 p.m., but plan to arrive by no later than 6:15 p.m.

 

Check-in/Line-up Information:

  • Your assigned check-in location will be in the Scheman Building (located to the north and west of Hilton) on the 100-level, which is the middle-level of the building, in Benton Auditorium.

 

Academic Attire (e.g., Caps, Tassels, and Gowns):

Academic attire is required at the December 17, 2021 Commencement Ceremony.

Doctoral:

  • Doctoral graduates are required to wear: The official Iowa State University doctorate regalia (i.e., Ph.D. gown, Ph.D. hood, and Ph.D. tam).
  • Academic attire can be rented or purchased from the University Book Store (https://www.isubookstore.com/shop/graduation/phd) by the below deadlines. If you have any questions, please contact Katelyn Engh (kengh@iastate.edu).
    • Deadline to Purchase Doctorate Regalia has passed.
    • Deadline to Rent Doctorate Regalia has passed.
    • For graduates who would like their academic attire shipped to an international address, the University Book Store strongly encourages picking up at the store, instead, as there are currently significant delays when it comes to international shipping.
  • Hoods:
    • The Office of the Registrar will provide each doctoral candidate with a Ph.D. hood to use during the ceremony.
      • If you use one of the Ph.D. hoods provided by the Office of the Registrar during the ceremony, you will need to return the hood to the Office of the Registrar staff on stage immediately after the ceremony. Failure to do so will result in a charge to your U-Bill of $175.00 for the replacement costs of the hood and a hold will be placed on your university record.
      • If you will be bringing your own Ph.D. hood or would like to borrow your hood after the ceremony, please contact Abbie Suntken in the Office of the Registrar via e-mail at asuntken@iastate.edu before 4:30 P.M. on Thursday, December 16, 2021.

 

Special Accommodations/Accessibility:

  • Graduates needing special assistance (e.g., wheelchair seating, sign language interpreter, captioning services, service animals, etc.) prior to, or during, the ceremony should contact Amber Tiarks, atiarks@iastate.edu, by December 15th.

 

Personal Belongings: 

  • Leave purses, coats, and other valuables with family or friends since there will be no secure place to leave them.

 

Ceremony Process: 

  • After check-in, graduates will proceed to the line-up area.
  • Please complete the photography portion of the card you were given at check-in prior to the start of the ceremony. 
  • During the ceremony, graduates will be led to the photography area and then led across the stage by a Faculty Marshal.  Photographers will use a flash when taking photos. 
  • After crossing the stage, graduates will be led back to their original seats. 

 

Handshaking:

  • On-stage handshakes with the President or Provost are optional. 
  • If you prefer not to shake hands, please fold hands together after hooding to indicate you do not wish to be offered a handshake. 
  • Order of handshakes after being hooded and diploma tube is presented: 
    1. President or Provost and graduate
    2. Graduate and presenting professor
    3. President or Provost and presenting professor

 

Photography:

  • Students/candidates will have two pictures taken at the ceremony: 
    • A staged photo before walking across stage. 
    • A posed photo with the president or provost while on the stage. 
  • Graduates will receive information via e-mail from Flash Photography as to how they can purchase their photographs. 
  • Questions regarding photography should be directed at Flash Photography (http://www.flashphotography.com/docs/contactus.html). 

Flash Photography has been contracted to take your photograph at the ceremony. Photographers will use a flash when taking photos, please reach out to us at graduation@iastate.edu or 515-294-1840, if you have any questions or concerns about the use of a flash during your photograph.

 

Diploma Tubes:

  • The President and/or Provost will hand you a diploma tube on stage during the ceremony.